Find Out Now, What Should You Do For Fast Improvements When Running a Remote Team?

By  //  September 1, 2021

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With the world changing so drastically the way it has due to the outbreak of the COVID-19 virus, businesses found themselves affected. Changes needed to be made in essentially all areas of life so that even work environments transitioned to remote workspaces.

With the majority of companies needing to transition to remote work for some period of time, you would expect that remote routines encouraging perpetual growth would be well understood. However, many companies are still struggling with managing remote teams.

As the world continues to wait and see how it needs to adapt, businesses need to be prepared to remain remote for the long haul. So how then should you help your remote team? Read on for these 15 pieces of advice from business CEOs and founders on what you should do for fast improvements when running a remote team. 

Keep a Meeting Schedule

One of the biggest changes for employees with their jobs going online is the adjustment to their work routine. Where before they had a clear understanding of their schedule for the day and when they would be able to check in with their co-workers and leaders, it is easy for employees to now feel untethered from their day-to-day norm.

Keep a regular and clearly-outlined meeting schedule to return employees to their comfortable routine.

Mike Pasley, Founder Allegiant Goods Co.

Don’t Micro-Manage

With the transition to employees completing their tasks remotely rather than in-office (where they can be supervised or attended to when needed), employers may find it difficult not to be constantly checking in.

Ensure that your employees have clear outlines and deadlines of what is expected of them and then step back. Give your employees a level of trust that they can perform their work from home just as successfully as they can at the office. Micro-managing puts a damper on creativity and can stifle optimal growth at work.

Riley Burke, Growth Marketing Manager Ohza Mimosas

Set Up Automated Tasks

You may not be in the office assigning tasks to your employees anymore, but that doesn’t mean there is not still work to be done! Just as employees work independently in-office, they will complete their assignments in the same way if given automated task lists.

There are extensive options of digital programs offering this automated task feature, and many CRMs also include this aspect in order to keep up with the times. I highly advise you utilize it!

Lindsay McCormick, Founder and CEO Bite

Provide Resources for Employees

Don’t let your workers feel like they’re floundering on their own now that they’re working remotely. Show your team that you care by providing resources to them. The reasons for businesses going remote in the first place are emotionally-straining, so your employees need to feel supported now more than ever. 

Shahzil Amin, Founder Well Before

Meet Over Video

Face-to-face communication was one of the first areas we lost during the pandemic. Certainly this type of meeting is important with peers and loved ones, but it also matters when communicating with your work partners. Schedule meetings over video to maintain the feeling of close communication. You can still keep the other channels for work outreach open and available, such as email and chat rooms, but be sure to schedule regular video meetings too.

Lori Price, Co-Founder PixieLane

Encourage Collaboration

One way to prevent employees from feeling alone in their endeavours and distanced from their company is to encourage collaboration between workers.

Just because people must remain distanced physically does not mean there must be no connection between co-workers. In fact, you should encourage the opposite! Teamwork brings people together through shared goals. 

James Ville, Chief Product Officer GunSkins

Don’t Communicate Too Much

It is extremely important to foster communication amongst your company when working remotely, but be careful not to overload employees with too much communication. Even when workers are with their teammates in-person at work, they still have time to do their tasks without being available for conversations.

Set boundaries amongst those assigning tasks to prevent communication overload. Also, encourage your workers to set boundaries just as they would in an office if they find themselves constantly interrupted.

Omid Semino, CEO Diamond Mansion

Establish Clear Work Day Hours

When managing a remote team, it is best to be overly clear in outlining your expectations so there isn’t confusion. This includes establishing clear work hours.

Due to the extenuating circumstances that place businesses in the remote realm in the first place, some employees will certainly require flexibility of schedules–I encourage you to do your best to work around these requests with empathy but while still being clear in your expectations for how the work day should proceed.

After all, one crucial way to support your employees is to outline clear goals and guidelines and continually check in to see how they’re doing.

Olivia Young, Head of Product Design Conscious Items

Set Up Easily Accessible Communication Platforms

Communication is key when working in a remote environment! Employees who feel neglected or unsure of their tasks will not thrive. You can ensure your workers know they can reach out to management by opening up multiple communication platforms. This way employees can choose the method of outreach that suits them best in that moment and won’t hesitate to gain clarity.

Also, open communication shows workers they are not alone. Furthermore, ensure your communication platforms are easily accessible for everyone. The transition to remote work is particularly challenging for those less familiar or comfortable with digital platforms, such as older adults.

You’ll show all employees your equal support by making the platforms easily accessible, and also consider creating easily understandable guides to accompany the new platforms. 

Lauren Kleinman, Co-Founder The Quality Edit

Utilize Screen Sharing

The lack of an in-person workspace right now also means more confusion about assignments and tasks. One method to keep your teammates in the loop is screen sharing. When workers can visualize their tasks, they have a better understanding of the requirements. Screen sharing is a fantastic tool to help in this way. 

Shaun Price, Head of Customer Acquisition MitoQ 

Ensure Employees Know Their Work Peers 

An environment of teamwork, communication, and shared goals is a fantastic workspace. Every business aims for this type of atmosphere but the workers are the ones who truly create it. Ensure your employees know their work peers, especially any new hires, and encourage communication between co-workers. This will keep the environment of the community alive.

Jeff S. Goodwin, Vice President of Direct to Consumer and Performance Marketing Orgain

Remind Employees of the Company Values

It’s easy to forget what all the work is for when working remotely. Remind your employees of the company values so they still feel connected to the business’s collective goals. Keeping the work morale high can become one of the greatest challenges with managing a remote team, so always remind them what the company stands for. 

Jeff Meeks, VP of Sales and Marketing EnergyFit

Sync Calendars

I definitely recommend that remote teams sync their calendars in order to have an awareness of each others’ schedules. Just as you would find a time to communicate with your superior or your co-worker in-office, you can use the shared calendar feature to make sure time is still being properly scheduled.

This maintains a work day structure. Just because the company is remote does not mean people are readily available at all times. 

Chris Gadek, Head of Growth AdQuick

Allow for Some Flexibility in the Work Day

People’s schedules will be different than usual during a period of remote work, as the pandemic affects all other areas of peoples’ lives. Allowing for some flexibility in your employees’ work days is an empathetic gesture that shows you understand the newfound hardships this time period brings. 

Hyram Yarbro, Founder Selfless by Hyram

Set Timelines for Tasks

Keep structure in the days and weeks before you by setting timelines for tasks. Don’t leave your employees at home feeling as though they’ve lost all sense of routine and timeline. They will appreciate you being clear about your expectations for them.

Noura Sakkijha, CEO, Mejuri