Five Things to Consider Before Moving to a New Office Space

By  //  December 2, 2021

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Moving your company to a new office is sure to be a challenging task. However, as long as you plan ahead and address every detail, the process can run smoothly and efficiently.

Here are five things to consider before you move to a new location.

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1. Choosing the Right Premises 

The first thing you need to do is consider what you want your new office premises to be like.

You need to look at it from a logistical point of view, such as the layout being optimal for high productivity, but you should also ask your employees what they would like out of a new office. By taking your workers’ opinions into account, you can ensure they are happier in their new location.

Consider things like parking, access, and spacious break areas. You also need to consider health and safety issues and conduct a risk assessment.

The more you know what you want out of your new office, the easier it will be to find the ideal premises.

2. Creating a Plan

Regardless of your company size and industry, relocating to a new office space is a challenging task. It is vital that detailed preparations are made ahead of time and every employee knows what to expect during the moving process and what their role in the move is.

Management and human resources departments should come up with a structured plan that can be executed smoothly. It should include things like deadlines for completing moving milestones, a budget, a clear chain of command, and much more.

Your plan should also include an office relocation checklist to ensure every detail is taken care of in the run-up to the move and on moving day itself.

3. Appointing an Office Relocation Manager

Among your chain of command, which is in place so that everybody in the organization knows who to go to when they encounter any issues, you should include an office relocation manager to oversee the practicalities of the actual move. 

That means logistically dealing with office contents that need to be moved to the new premises or disposed of, arranging a change of business address, and ensuring there is no downtime in Wi-Fi and phone lines during the move, in addition to other practicalities. 

By appointing the best person for the job as an office relocation manager, you can ensure the office relocation goes smoothly.

4. Ensuring You Have Enough Furniture

Little things can be easy to overlook when you are moving an entire office. One thing to not overlook is the quantities of furniture required.

If you are moving into a larger space, it is crucial the employees have chairs, desks, and so on if they are to work. If there is a shortfall in things like furniture, it can massively disrupt operations at the new office. 

Similarly, if you are getting rid of existing furniture, make sure you dispose of it ahead of time or on moving day. The last thing you want is for a new office to be cramped with unwanted furniture.

5. Dealing with Security and Insurance Issues 

You do not want to be left with a gap in insurance coverage when you move office spaces, so make sure your policies are up-to-date well ahead of moving day.

For instance, you could need to take out new building insurance or liability insurance when transferring to new premises.

You also need to consider security issues. The new office needs to be just as secure as your current location. Do not leave securing new premises until after you have moved. Having certain security measures in place or not in place can also affect your insurance.