3 Benefits of Using Multi-Factor Authentication for Employees

By  //  April 6, 2022

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Passwords are wonderful. You can store them on your phone, write them down on post-it notes, and change them as often. However, the problem is that many people won’t take the time to create strong passwords that are hard to crack, and some people use the same password for all of their accounts. It leaves these accounts open to hacking by anyone armed with the right software or hardware tools. 

Instead of only relying on passwords, it would be best to use multi-factor authentication (MFA) which adds another layer of security measure. Multi-factor authentication can improve security and reduce liability while allowing employees to access the networks they need.

1. Improved Account Security

Passwords, particularly email account passwords, are traditionally easy to infiltrate. Hackers can and do use techniques to secure access to various accounts, including email. MFA eases this problem by requiring employees to enter the second piece of information before being granted access.

Provide better protection against cyber-attacks than other accounts. It requires authorized users to provide a second piece of information before accessing their accounts. It makes it more difficult for hackers to make away with sensitive data.

2. Lowers Liability Risks

One can prosecute businesses under various statutes if they fail to institute appropriate security measures to protect employees against the risk of cyber-attack. By using MFA, businesses can help reduce their liability risks by ensuring that unauthorized access to company resources and services is thwarted.

By using MFA, companies can reduce their risks of violating privacy laws. Companies may want to require employees to use a second factor before they access any sensitive data to protect their customers and clients from disclosing confidential information through their email inboxes.

3. Increased Productivity

The hassle of constantly switching between many logins can slow down an employee’s workflow. By using a single set of credentials, employees can boost their productivity and get into the system faster without dealing with the frustration that can follow switching between different systems. It can be especially important for new employees, where inconsistent logins can lead to immediate problems.

Suppose employees can access their email accounts with a single login. In that case, they can access all of the company’s servers and applications instead of going through different accounts. It means that new employees can get up and running more quickly, reducing inefficiency and improving efficiency at the same time.

Businesses should consider implementing MFA to keep their systems secure, given the benefits. Security breaches can be costly to both the company and its customers, so it’s in everyone’s best interest for a business to use MFA for increased protection and security.

Using MFA may seem like a lot of work at first, but it is well worth it. Be sure to keep employees informed about changes to more easily navigate company processes with a single login. Remember that passwords are meant to be used in conjunction with MFA, which shouldn’t be considered the only form of protection your business uses. Consider trying out TOTP or HTML tokens for added security and convenience.