Practical Guide To Automating HR Processes

By  //  June 24, 2022

Human Resources can contain tasks that can be automated. Why should we consume our time with the small things manually? If there is something that an automatic process can do, we can program it.

This guide will show you how to automate certain HR processes. This way, you can be able to handle the other priority tasks. It’s important to make sure that the software you may be using is accurate and reliable.

Because doing it manually can lead to costly mistakes. You don’t want employees to be paid less for the hours they’re working right? Of course not.

Let’s take a look at this guide so you know which HR tasks can be done automatically so you don’t have to do them.

Time management

People will clock in and clock out. There are many ways to go about keeping track of employee time. These days, you can rely on the best timesheet apps because they are accurate and easy to use.

This is a lot better than people entering their time manually. Not to mention, it also makes payroll mistakes a thing of the past. Manual entry and other time management methods have caused confusion and issues in the past regarding how much people got paid for the amount of time worked.

That’s no longer the case with various timesheet apps that can be used on computers, phones, and other devices.

Job recruiting

The recruiting process can be automated. This includes posting the job ad itself, tracking responses to any questionnaires, email flows, screening resumes and cover letters, and pre-employment assessments among others. 

The HR staff can focus on some of the major processes such as the interviews. You can spend time asking a prospective employee questions and evaluate their answers. This can make the decision process a lot easier.

Yes, the hiring process itself can contain tasks that can be automated. The system itself can also determine who are worthy candidates to hire and which ones are eliminated because of the answers they gave in the pre-employment assessment.

Not only will this save time, but also money that would otherwise go towards the expense of paper products. In an age where going digital is ‘in’, who in their right minds would say “no” to that?

Onboarding employees

The onboarding process includes collecting documents and forms for new hires. This includes tax forms, disclosure forms, or anything that the new hire will need to sign as part of the process. This can all be done on a digital device using PDFs and touch screens.

Once again, the intent of this is to ensure that the office uses less paper. Onboarding can also include orientation, which includes watching videos that may pertain to the job they were hired for. This should not be confused with any on the job training that is needed.

Onboarding will help new hires familiarize themselves with their job and what needs to be done on a regular basis.

Final Thoughts

If you are someone who is in HR, you feel that automating certain tasks can be done. You can be sure that you can save yourself time and money by automating the three tasks we’ve mentioned above. Why waste your time doing all of this manually?

There may be other tasks that you can automate, but these are the top three that we highly recommend. Take your time back and reinvest it in other business priorities.

No one needs to spend it on things that can be done by automation through certain types of software your business will need to invest in.