5 Basic Tips When Hosting an Online Conference Call for Work

By  //  August 1, 2022

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Hosting an online conference call at work can be a nerve-racking experience, especially if it’s your first time. Many things can go wrong, from colleagues getting bored to technical difficulties and heaps more. It can be stressful if you’re the one facilitating the call and keeping in check with everyone.

Nevertheless, there are things you can do to make the experience go more smoothly.

Since more of our meetings are being conducted online, guides like these can be nifty as ever! And whenever your home office is a mess, you may want to check out this guide on how to blur background in Zoom to hide the distractions in your background easily. Nonetheless, here are the five pro tips you need to remember!

1. Make sure everyone can be heard

When you’re about to start a business conference call, the last thing you want is for there to be technical difficulties. Unfortunately, audio and microphone problems are all too common. It’s essential to do a quick sound check before formally starting the meeting to avoid any issues.

All participants should take a moment to test their microphones and ensure other participants can hear them. In addition, everyone should ensure they can hear the audio coming through their speakers. You can ensure that your business conference call runs smoothly from start to finish by taking a few minutes to troubleshoot potential problems.

2. Keep background noise to a minimum

There are a few reasons why you should make sure to conduct an online meeting in a room or place with minimum or zero background noise:

■ It can be very distracting for people trying to listen to someone else speak when there is a lot of background noise.

■ Background noise can make it difficult for people to hear what others are saying, which can lead to misunderstandings.

■ If you’re trying to record the meeting, the microphone will pick up background noise, making the recording challenging to listen to.

■ Even if you’re not recording the meeting, people might want to refer back to what was said later, and if there is a lot of background noise, it can be challenging to understand what was said.

So overall, it’s just better to conduct an online meeting in a quiet room or place so that everyone can hear and understand each other.

3, Try not to interrupt others

If you’re facilitating a business conference call, it’s important to always listen and avoid interrupting others. It is because you wouldn’t want the same thing to be done to you. When you’re listening, it’s essential to be respectful and attentive. If you’re interrupted, it can be frustrating and rude. 

It’s also important to avoid talking over others. It can be frustrating for everyone on the call, making it difficult to hear what’s being said. If you need to say something, wait until there’s a pause in the conversation. Then, speak up so that everyone can hear you. By following these simple tips, you can ensure that your business conference call is productive and courteous.

4. Take turns speaking

Anyone who’s ever been to a business meeting knows they can sometimes be a snooze fest. But there’s one surefire way your next meeting will be lively, engaging, and productive: make sure everyone gets a chance to speak. That means taking turns and not monopolizing the conversation. 

Of course, it’s not always easy to remember to do this, especially when you’re passionate about your work. But trust us, your colleagues will appreciate it if you let them have a turn to speak. Not only will it make the meeting more enjoyable for everyone, but it will also help ensure everyone is on the same page. So next time you’re hosting a meeting, remember to take turns speaking. It will surely make all the difference!

5. Recap the discussion at the end

When you are hosting an online business meeting, it is essential to make sure that you do a recap of the critical points at the end of the meeting. It will help to ensure that everyone is on the same page and understands what was discussed. It is also a good idea to ask if anyone has any questions, and it will give people a chance to clarify anything they might be unclear about. These steps can help ensure that your online business meetings are productive and effective.

Conclusion

Hosting a conference call can mean a lot of work, preparation, and even patience. However, you can always follow these tips to ensure that your online business meeting goes as smoothly as it can be. Thank you so much for reading until the end, and we wish you the best of luck with your next online meeting! For more guides and reviews on mobile tech, visit CellularNews.com!