5 Ways to Amplify Email Productivity

By  //  October 9, 2021

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Email is a popular form of communication–there are over 4 billion email users worldwide. It is fast, affordable, and one of the best ways to transfer electronic data. It is also an excellent tool for marketing, offering sales support, connecting with prospects, and scheduling appointments.

However, to truly benefit from email, you must use it to boost your productivity. You must ensure you don’t spend your entire day in your inbox. Here are five ways to amplify email productivity.

1. Use Filters

Inbox zero is a goal many people long to achieve. One way to ensure you work towards attaining this goal is by using filters. If you normally receive a large number of incoming emails every day, filters can be a lifesaver. They allow you to redirect emails to specific folders as they reach your inbox.

To decrease email clutter, you can redirect email newsletters and emails from strangers to a specific folder. You can create a filter with the word “unsubscribe” and ensure the emails with this word skip your inbox. Gmail and Outlook make the process very easy.

There are multiple ways you can sort and manage all incoming emails. You can even filter emails according to senders. Another great way to organize your inbox is by creating folders for different email categories. You can group together newsletters, emails from workmates, project emails, or urgent emails.

2. Unsubscribe from Email Lists

Email newsletters can clutter your inbox. Daily blog posts and promotions you may not be interested in can become too many if not read. You can manage this problem in different ways. You can unsubscribe from email lists or move the emails to a newsletter folder. You can also set up unsubscribe plugins to handle all incoming emails automatically. This saves you time you would have spent unsubscribing from each email list.

3. Create Email Templates

Creating templates for emails you send frequently saves you a lot of time. You won’t need to type the same words over and over again. If you run a business, you can integrate your brand right into the template itself–your logo, design aesthetic, and colors. This will create a positive, consistent brand experience.

You can create Gmail templates and send personalized messages quickly. Find out the emails you send regularly and create templates for them. Templates shorten the time you take to send emails. With an outline in place, you’re able to respond to important emails as they come and increase your productivity.

4. Manage Workflows

Most people manage emails poorly because they are undisciplined. Every time they receive an email, they leave whatever they are doing to read it and respond. To achieve inbox zero, you have to be very disciplined. Only open emails when you can take immediate action. 

Avoid the temptation to open emails when you can’t respond. If the email requires a response but you can’t respond immediately, let the sender know you’ve read it and will get back to them later. You can set aside specific times to respond to emails so you don’t forget to reply to important emails.

About The Author:

Eva is a content writer at Letstechup. She is well adept in writing on various Tech topics and discuss helpful tips that are actually beneficial to improve one’s lifestyle in multiple ways.