A Guide to Streamline Employee Onboarding Process

Your company is as good as its employees. This digital world is replete with artificial intelligence (AI) tools that are automating a lot of human work hours. However, you need a sound human to instruct and man these software tools.

In addition, employees have a vital impact on improving brand productivity and upholding the company culture. But, you need your new team up and running with clear expectations and exhaustive training to fulfill the company’s vision. Here is where a successful onboarding process comes into the picture.

The goal of an onboarding process is to ensure that new employees are set up with the necessary resources and training to perform their job duties efficiently. 

If new employees do not receive adequate support during this phase, it will affect their work and, in turn, their morale in the company. Through this blog post, we will shed light on some important ways you can, and should, streamline your onboarding process.

Digitize and Automate Paperwork

Every year, US businesses allocate a staggering $8 billion towards the management of paper documents. Gone are the days of employees coming in with papers stacked in neat files and doing human entries. A gamut of digital solutions exist that record all data electronically, reducing human errors and presenting the organization professionally.

You can let new employees fill out and sign important documents online before they even get to work. Digital tools like DocuSign and Adobe Sign are very effective options. Not only do they save time, but they also guarantee a seamless and stress-free experience for your new team members. 

Moreover, you can go one step ahead in structuring employee data by implementing a comprehensive HRIS (Human Resource Information System) strategy. This will facilitate the centralization of employee data, the optimization of procedures, and the guarantee of legal compliance.

BambooHR states that HRIS tools can save HR professionals two hours each day on administrative tasks. 

Moreover, onboarding platforms also offer a chance to highlight your company’s culture and values. Many new-age platforms can seamlessly incorporate training videos, and employee testimonials, showcasing your organization’s mission and vision.

If you are on thin ice trying to figure out which third-party onboarding platform will suit you the best, you can always refer to an onboarding guide.

Contextualize the Job Duty

Go back to your past client presentations and other collateral. These materials likely contain a wealth of valuable information for a new employee. 

Additionally, it is important to collaborate with your IT department to ensure that your new hires have the necessary tech tools set up before they begin their work. These include emails, admin credentials (if needed), or tools like Slack and Zapier. Ensure that all necessary resources are provided for a smooth start.

Are your new hires going to handle social media? If yes, then make sure they have proper access to the target accounts. The IT department should be given the task of providing short, crisp video tutorials on how to get all these resources set up.

Leverage Learning Management Systems (LMS)

Dealing with high employee turnover can be quite a costly affair for any business. According to Bites, a negative onboarding experience can greatly heighten the likelihood of a new employee leaving the firm in the initial year. 

As mentioned earlier, new employees need attention. It is imperative that the new hires feel welcome and valued right from the word go. Implementing an onboarding LMS can be a game-changer. The reason? 

It offers a convenient hub for managing learning materials, courses, and resources. Your organization can truly optimize its training content and make it readily available to employees at all times and from any location. 

And, the best part is that it offers scalability to the volume of training content and can cater to a growing number of employees. Also, managers can easily monitor and analyze employee progress. This gives them a clear idea of the pain points of the new joiners. Your system can then offer them specific assistance.

According to the latest market research by Global Opportunity Analysis, the LMS market is projected to reach a value of over $28 billion by the end of 2025. It is time your company embraced this tool with open arms.

To sum up, if a company fails to prioritize the onboarding process, new hires are left to navigate their way without proper guidance. Yes, throwing an employee into a challenging situation can showcase their ability to think on their feet. However, this approach often leaves them feeling unsupported and overlooked, rather than fostering a sense of independence. 

So, when employees receive early training on company procedures, they are given sufficient time to acclimate to their new role. This then helps them work for and with the company.

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